IT Business Process Specialist in Procurement

Date: 16-Sep-2022

Location: SC00 - HEADQUARTERS - BARCELON, ES, ES - Spain

Company: Almirall


Reporting into the IT Delivery Area Leader, the IT Business Process Specialist in Procurements is accountable for:
•    Holds the responsibility of System Owner of the IT systems assigned to him/her
•    Analyses the organization and designs the technical systems and processes. Supports the business management to design business models and strategic business needs. 
•    Maximizes the value the IT solutions provide to the business, defining best practices and ensuring they are correctly adopted.
•    Responsible to define the way the IT systems will support the Business processes defined by the BPOs, either within projects or enhancements. 
•    Ensure applications work efficiency and meet the performance expectations

Tasks and Responsibilities

•    IT service delivery responsible for the assigned business processes
•    Ensure  demand is gathered from the Business Process owners, prioritized and executed accordingly. 
•    Identify areas of improvement and increase efficiency of implemented processes
•    Determine project requirements by extracting them from business through interaction and research. 
•    Translate business requirements to technical/functional requirement and organize them into related categories
•    Review, simplify and verify requirements at regular intervals in the project/enhancement lifecycle to safeguard the business and the user’s needs, emphasizing simplicity and ease of use at all time
•    Define, analyze requirements along the project lifecycle to define the right Business process
•    Ensure documentation and knowledge transfers to Application maintenance outsourced provider
•    Coordinate and work with development teams to ensure proper understanding and programming of the business requirements
•    Project Management.

•    Active listening to the business in order to understand the business requirements. 
•    Provide the development team the technical requirements in line with business objectives
•    Lead Business meetings and workshop to enable proper requirement gathering and reach agreements Business counterparts
•    Lead design and implementation of the business process under the area of responsibility, adding value and ensuring proper integration. 
•    Proactive collaboration with required work teams
•    Maintain proper relationship with suppliers collaboration in the area of responsibility. 

•    Works with Business Process Owners and key users to create and maintain an operating plan to achieve the strategic vision and operating platform that defines the people, processes, tools, and technology
•    Change Management with Business counterparts to ensure proper adoption of new processes. 


•    Bachelor’s degree in computer science, engineering, business administration or closely related discipline.


•    Demonstrated experience in leading big Implementations of SAP Ariba products like: Buying & Invoicing, Commerce Automation, Contracts, Sourcing, Spend Analysis and Supply Chain Collaboration
•    +5 years of experience in:
o    Manage projects having a high impact across the 6 change dimensions (process, organization, location, data, application, technology)
o    IT application development, and process design, and system validation practices; preferably 
o    Exposure to Commercial business area 
•    Preferably 3 of more yearss of experience in cross-functional teams influencing senior-level management and key stakeholders effectively across the organization and within complex contexts. 
•    Experience in the pharmaceutical industry will be a plus.

Specific Knowledge

•    SAP Ariba Certification, Cloud Integration gateway and experience in other Ariba connections like API, ITK, SAP MM for Direct procurement
•    Broad understanding of the Pharma industry will be a plus
•    Knowledge in IT Financial and Cost Management
•    Languages: Spanish and English proficiency 
•    Technical & Functional skills in the assigned Business area. 


•    Ability to communicate and build relationships with stakeholders. 
•    Senior customer relationship management skills
•    Excellent written, verbal and presentation communication skills.
•    Ability to coordinate with different teams in different locations
•    Expert in challenging, convincing, and managing the diverse stakeholders’ sensitivities 
•    Effective influencing and negotiation skills in an environment where resources may not be in direct control of this role.
•    Capability to think strategically
•    Conflict resolution and problem solving
•    Collaborating and Team work
•    Customer orientation
•    Team Leadership
•    Analytical.
•    Flexibility and adaptability
•    Results-oriented excellence. 


•    Care; we listen & empathize, we value diverse perspectives & backgrounds and we help each other succeed.
•    Courage; we challenge the status quo, we take full ownership and we learn from our success & failures
•    Innovation; we put the patient and customer at the center, we create novel solutions and we empower entrepreneurial mindsets. 
•    Simplicity; we act decisively and avoid over-analysis, we understand why before we act and we are agile & keep things simple.